Purchasing/P-Card

The MAE processing team assists faculty and students with purchasing using both PO requisitions and UF P-Cards, as well as assisting with other purchase related issues.All purchasers should visit the UF Purchasing website for full details on all aspects of purchasing.

P-Cards

The University of Florida Purchasing (P-Card) is a VISA credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy, and is designed for employees who make purchases or travel for official University business.  All P-Card purchases must have a clear business purpose, be permitted by the funding source and are subject to review.  

UF P-Card Policies and Procedures

All P-Card receipts must be submitted within 3 days of purchase. 

There are two ways to submit your receipts.

Option 1

Email to receipts@mae.ufl.edu (All submissions must include funding faculty member copied on the email)

All submitted receipts must include the following information:

  • P-Card holder name
  • Clear description of item(s) purchased
  • Source of funds
  • Brief justification of purchase

Option 2:

Purchase Requests

Purchase orders (POs) are used to purchase permanent equipment, supplies exceeding the purchaser’s P-Card limit or a collection of smaller items from a single vendor.  Please see the UF Purchasing site for dollar limits and guidelines.

In some situations, it is necessary to purchase from a specific vendor.  See the UF Purchasing site form additional details regarding sole source purchases.  Such situations require the use of a UF Sole Source Certification vendor form. 

MAE Processing Office:
MAE-A Room 224
Campus Box 116250
Telephone:  352-294-1186
Hours:  M-F  8:00 to 5:00