The MAE processing team assists faculty and students with purchasing using both PO requisitions and UF P-Cards, as well as assisting with other purchase related issues.All purchasers should visit the UF Purchasing website for full details on all aspects of purchasing.
The University of Florida Purchasing (P-Card) is a VISA credit card issued by Bank of America. Just like a regular credit card, it’s fast and easy, and is designed for employees who make purchases or travel for official University business. All P-Card purchases must have a clear business purpose, be permitted by the funding source and are subject to review.
All P-Card receipts must be submitted within 3 days of purchase.
There are two ways to submit your receipts.
Email to firstname.lastname@example.org (All submissions must include funding faculty member copied on the email)
All submitted receipts must include the following information:
- P-Card holder name
- Clear description of item(s) purchased
- Source of funds
- Brief justification of purchase
Purchase orders (POs) are used to purchase permanent equipment, supplies exceeding the purchaser’s P-Card limit or a collection of smaller items from a single vendor. Please see the UF Purchasing site for dollar limits and guidelines.
In some situations, it is necessary to purchase from a specific vendor. See the UF Purchasing site form additional details regarding sole source purchases. Such situations require the use of a UF Sole Source Certification vendor form.
MAE Processing Office:
MAE-A Room 224
Campus Box 116250
Hours: M-F 8:00 to 5:00